Submission Schedule & Cayuse Routing
To provide efficient and thorough customer service to researchers, the below timetable provides information on when to start the proposal process, when to work with Research Services and deadlines for submission to ORIED and sponsor.
| PI/Co-PI Deadlines | UT-ORII Deadlines | Route in Cayuse | DRA Deadline | Sponsor Deadline | ||
| 1-12 Months Prior to Deadline | 3 Weeks Prior to Deadline (15 Business Days) | 11 Business Days Prior to Deadline | 8 Business Days Prior to Deadline, 5PM | 5 Business Days | 4-0 Business Days | |
| Action Required | Notify Research Services of any potential grant interest or RFP | Submit a Proposal Notification Form at least 3 weeks in advance of the proposal deadline | Submit to Research Services non-technical, financial, and supplemental documents for final review | Submit record in Cayuse for institutional routing; finalize proposal documents in sponsor portals | Routing should be complete and in DRA’s office by this deadline | DRA submission to sponsor |
| Additional information | PI’s (and Co-PI’s) should ensure appropriate user/login information before beginning the proposal process (i.e. NSF ID for Research.gov or eRA Commons for NIH) PI’s should also include in their timeframe, room for external or technical review of their proposals by a third party | If your proposal contains subawards, complex/unique requirements, or special permissions requests (such as IDC complications or cost share), you must submit Proposal Notification Form by this deadline. | Dependent on time constraints, proposals submitted at this time may not receive a complete review but only a limited review involving full review of budgetary compliance and confirmation of documents required for submission. | Proposals will be routed for approval at UT-ORII and sent to DRA upon completion 8 Days is based on proposals with multiple units/investigators to accommodate time for routing. This deadline period can be reduced if proposals are routing only within UT-ORII | ||
University of Tennessee Proposal Workflow and Approval Process
